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Three Things That Make Your Disaster Recovery Plan Work
Friday, June 27, 2014 6:30 AM

The NCUA requires every credit union to have a disaster recovery plan in place. But according to the CUNA Mutual Group, a plan is just a string of words unless you take three important steps:

  1. Practice the Plan—and Practice Adapting to Changing Events
  2. Set up an Emergency Communication Procedure
  3. Work Closely with Your Insurer

Practice the Plan—and Practice Adapting to Changing Events: If your employees have never seen and practiced implementing your disaster recovery plan, chances are it won’t work when disaster strikes. Your credit union’s disaster recovery plan should explain how to orchestrate the actions of all of your employees, board members, and key allies in a situation where normal operations are interrupted.

But for a moment, think about your plan through the eyes of a single employee, any employee.

What would that one person do if he or she was suddenly thrust into the role of carrying out a key part of the plan with little or no assistance? This is why practicing your plan must be more than walking through a set sequence of events. Help employees envision reacting to changing circumstances, because, in an emergency, any one of them may end up having to make quick, important decisions.

Set up an Emergency Communication Procedure: When disaster strikes and your insurance provider has been informed, your top priority should be communicating with employees to see who’s available and who needs help. Then you need to share the plan for restoring service.

This means that before disaster strikes, employees must have an idea how to get in touch with the credit union in these situations. Every employee should have a “cheat sheet” with them or at home that details the first steps to take.

Work Closely with Your Insurer: Working closely with your insurer after a disaster can make a huge difference in the time it takes your credit union to recover. For an excellent example of this, watch this video about Tinker FCU’s recovery after a May 2013 tornado destroyed all but the vault in which a branch’s employees and members had taken refuge.

Each year, review the coverages that relate to disaster recovery with your insurer. If your policy doesn’t provide 100 percent replacement value for property, be sure the credit union is prepared for the co-pay. Also, take into account any property improvements made since the last time you updated your policy limits.

Look closely at your coverage limits for extra expenses involved in providing member service during disaster recovery. It’s difficult to over-estimate what it will cost to run a credit union when a branch or main office has been damaged or destroyed.

Adequate “Extra Expense” and other coverage limits for buildings, business personal property, and data processing can be the major factor in how quickly and completely you can recover from severe damage and the indirect losses.