2015 Annual Meeting Exhibitor Agreement

If you wish to fax in the agreement rather than use the online registration, you can download the Printable Exhibitor Agreement and fax it to Janine McBee at 469-385-6634.

Important Deadlines

January 31 Last day to submit contract and payment to secure 2014 booth price.
February 13 Last day to submit contract and secure early bird booth price.
March 6 Last day to submit:
  • Or revise company description (50 word max) for inclusion on program book.
  • Additional badge request(s) at $200 @ early rate. After this date, additional badges are $250 each.
  • Contract at regular booth price with 30 day net payment option.
Last day to cancel booth and receive a partial refund.
If payment is not received by Friday, July 31, 2015, booth will be released.
Booth contracts after this date require credit card payment.
March 16 Pre-conference attendee list sent to exhibitors.
April 7 Cornerstone Credit Union League Golf Tournament
Expo Move-in
April 8 Expo Move-in
April 9 Expo

Exposition Schedule & Information

Cornerstone Credit Union League - Annual Meeting & Expo
April 7-9, 2015 - Hilton Austin - Austin, TX

Exposition Schedule

Tuesday, April 7, 2015  
11:30 a.m. Golf Tournament Registration (separate registration required)
1:30 p.m. Golf Tournament Shotgun Start
3:00 p.m. - 6:30 p.m. Exhbiitor Move-in
   
Wednesday, April 8, 2015  
7:30 a.m. - 5:30 p.m. Exhibitor Move-in
   
Thursday, April 9, 2015  
7:00 a.m. - 9:30 a.m. Exhibitor Move-in
9:30 a.m. - 11:30 a.m. Expo Hall Open
11:30 a.m. - 2:30 p.m. Expo Hall Closed for Lunch & Sessions
2:30 p.m. - 5:30 p.m. Expo Hall Open
4:30 p.m. - 5:30 p.m. Expo Hall Reception & Prize Drawings
5:30 p.m. - 7:30 p.m. Dismantle & Exhibitor Move-out

Booth Assignments, Rates, & Payment Deadlines

All booth spaces are assigned on a first-paid basis.

Complete a contract before year end, and pay by January 31, 2015 to lock in 2014 pricing.

Full payment, payable to Cornerstone Credit Union League, is required by the schedule below.

Cornerstone Credit Union League
Janine McBee - Annual Meeting Expo
4455 LBJ Freeway, Suite 1100
Farmers Branch, TX 75244
-5998

Price Category Contract & Payment Due Date Booth Fee
Standard Booth Fee (non-corner location)
2014 Pricing 01/31/2015 $1,999
Early Bird 02/13/2015 (net 30) $2,099
Regular 03/06/2015 (credit card) $2,199
Premium Booth Fee (corner location)
2014 Pricing 01/31/2015 $2,199
Early Bird 02/13/2015 (net 30) $2,299
Regular 03/06/2015 (credit card) $2,399

If booth is purchased after March 9, 2015, payment by credit card (VISA, MC, Discover, or AMEX), is required.

Booth Includes

  • 10' x 10' Booth Space
  • 8' High Draped Back Wall
  • 3' High Draped Side Wall
  • Company Identification Sign
  • Two Complimentary Full Conference Registrations (includes all but party)
  • Carpeted Ballroom Expo Area
  • One 6' Skirted Table & Two Chairs
  • Pre-Attendee List: 3 weeks prior to the show date
  • Exhibitor Name on Conference Website
  • Exhibitor Listing & Description (50 word maximum) in Program Book: when submitted by March 6

General Information

Exhibit Manager: Janine McBee, Sr. Director
Phone/Fax: 469-385-6634
jmcbee@cornerstoneleague.coop
Sponsorships: Tamra Fairbrother, Vice President
Phone/Fax: 469-385-6632
tfairbrother@cornerstoneleague.coop
Mail Payment To: Cornerstone Credit Union League
Janine McBee - Annual Meeting Expo
4455 LBJ Freeway, Suite 1100
Farmers Branch, TX 75244

 Additional Exhibitor Registration

Two (2) complimentary full registrations (includes all but party) are included with each booth fee.

  • Additional booth personnel may register in advance for $200 for expo only through March 6, 2015.
  • After March 6, 2015, and on-site, the additional badge fee is $250 each for expo hall only.
  • Additional full conference registration (includes all but party) is $450 regardless of date.

A maximum of four (4) persons are allowed at one time in a booth.

There is no refund for cancellations of additional exhibitor registrants. Prices are subject to change.

Hotel Information

Hilton Austin
500 E 4th St.
Austin, TX 78701-3720
512-482-1000

Please book your hotel room reservations directly with the hotel. Additional information will be available on event website.

Convention Decorator

Freeman Decorating Company
3323 IH-35 N., Suite 120
San Antonio, TX 78219
Phone: 210-227-0341 (ask for Exhibitor Services)
Fax: 210-227-5682

Shipping Information

Exhibitor is responsible for shipping arrangements. Shipments should be sent to:

Exhibiting company name and booth #
Hold for: Cornerstone Annual Meeting & Expo

c/o Freeman Decorating Company
3323 IH-35 N., Suite 120
San Antonio, TX 78219
Phone: 210-227-0341
Fax: 210-227-5682

All shipments must be prepaid. Further instructions are provided in the Freeman Decorator Kit sent to you via email after receipt of signed contract and payment or order online at www.totalshow.com.

 

 
 
Expo Application & Exhibit Booth Contract

Company name, address and website as listed in conference program.
Exhibiting Company 
Billing Address 
City, State, Zip 
Phone (xxx) xxx-xxxx  
Website 
Use description from:


  • 50 word max
  • We reserve the right to edit for length, style and space.
  • Revisions accepted through March 6.
Company Description 
If name different from above (for internal reference only)
Parent Company  
Billing Address 
City/State/Zip 
Main Phone (xxx) xxx-xxxx 
Website 
Direct correspondence relating to the 2015 Cornerstone Annual Meeting & Expo to:
Primary Contact 
Title 
Email 
Phone (xxx) xxx-xxxx 
Phone is:

Fax (xxx) xxx-xxxx  
Fax is:

Preferred Booth Location
First Booth Choice 
Second Booth Choice 
Third Booth Choice 
List exhibitors you would prefer not to be placed by:
 
Booth Confirmation
Mail your payment to: Cornerstone Credit Union League, Janine McBee - Annual Meeting Expo, 4455 LBJ Freeway, Suite 1100, Farmers Branch, TX 75244-5998. Full payment and complete online contract are required by Friday, March 6, 2015 to secure booth location and lock in booth price. Upon receipt of the contract and payment, confirmation of the booth space assigned will be sent via email.

If full payment is not received by Friday, March 6, 2015, booth space is subject to release.

If booth is purchased after March 6, 2015, payment by credit card (VISA, MC, Discover or AMEX) is required.

Booth Cancellation
All cancellations must be made to the Exhibits Manager.

If notification is received on or before February 13, 2015, all monies less a $300 administrative fee per booth, will be refunded.

Cancellations received February 13 until March 6, 2015, 50% of monies will be refunded.

Cancellations received after Friday, March 6, 2015 obligates exhibitor to full payment of the rental and forfeiture of all monies paid. No refunds will be made after Friday, March 6, 2015.

There are no refunds for additional badges.
Exhibitor Acceptance 
Exhibitor Representative 
Title 
Date (xx/xx/xxxx) 
Please send additional information about: