2019 Annual Meeting Exhibitor Agreement

Please take time to carefully review the information below, as it can save you time and money and help make your experience more profitable and enjoyable.

If you wish to fax in the agreement rather than use the online registration, you can download the Exhibitors Toolkit and fax it to Brandon Walker at 469-385-6426.

Exhibits  & Sponsorship Manager Exhibitor Services
Brandon Walker, CUDE
Office: 800-442-5762, ext. 6426
Onsite: 405-471-3064

2019 Exhibitor Dates

January 11, 2019 Early bird rate ends
March 15, 2019
  • Last day to submit revised company description.
  • Last day to submit additional badge request at the $200 rate (after this date, additional badges are $250).
  • Last day to cancel booth and receive a partial refund.
March 27, 2019 Pre-conference attendee list sent to exhibitors and sponsors
April 23, 2019 Cornerstone Credit Union League Golf Tournament
April 24, 2019 Exhibitor Move-in
April 24, 2019 Business Exchange Grand Opening
April 25, 2019 Business Exchange Day

Pre-Show Information

Price Category Submit Contract & Payment to Lock Price Booth Fee
Standard Booth Fee (non-corner location)
Early Bird January 11, 2019 (net 30) $2,099
Regular March 15, 2019 (credit card) $2,199
Premium Booth Fee (corner location)
Early Bird January 11, 2019 (net 30) $2,299
Regular March 15, 2019 (credit card) $2,399

What is Included in My Booth Fee?

  • 10' x 10' Booth Space
  • Carpeted Booth Area
  • 8' High Draped Back Wall
  • 3' High Draped Side Wall
  • Company Identification Sign
  • Two Complimentary Full Conference Registrations (includes all but party & golf)
  • One 6' Skirted Table & Two Chairs
  • Pre-Attendee Mailing List - 3 Weeks Prior to the Show (we do not provide email addresses)
  • Exhibitor Name on Conference Website
  • Exhibitor Listing & Description (50 word maximum) in Program Book & Event App when Submitted by March 15

Additional Exhibitor Registration

Two (2) complimentary full registrations are included with each booth fee (includes all but party & golf).

  • Additional booth personnel may register in advance for $200 for expo only through March 15, 2019.
  • After March 15, 2019, and on-site, the additional badge fee is $250 each for expo hall only.
  • Additional Full Conference registration is $450 regardless of date (includes all but party & golf).
  • A maximum of four (4) persons are allowed at one time in a booth.

There is no refund for cancellations of additional exhibitor registrants. Prices are subject to change.

Hotel Information

Hilton Austin
500 East 4th St.
Austin, TX 78701

Please book your hotel room reservations directly with the hotel. Additional Information is available on event website (coming soon).

Convention Decorator

Freeman Decorating Company
If you need assistance with Freeman Online please call our Customer Support Center at 888-508-5054 Toll Free or 512-982-4186 or 817-607-5000.

Business Exchange Location

Austin Grand Ballroom - Sixth Floor

Shipping Information

Exhibitor is responsible for shipping arrangements. Shipments should be sent to:

Exhibiting Company Name/Booth #
Cornerstone Credit Union League Annual Mtg - 461300
C/O: Freeman/AWD
15505 Long Vista Drive, Ste. 210
Austin, TX 78728

All shipments must be prepaid. Further instructions are provided in the Freeman Decorator Kit sent to you via email after receipt of signed contract and payment or order online at www.totalshow.com.

At the Show

Registration & Set-Up

Tuesday, April 23, 2019  
12:00 p.m. - 5:30 p.m. Exhibitor Registration (Ballroom Level of Austin Hilton)
Wednesday, April 24, 2019  
10:00 a.m. - 3:30 p.m. Exhibitor Registration (Ballroom Level of Austin Hilton)
10:00 a.m. - 3:30 p.m. Exhibitor Move-In (Grand Ballroom - 6th floor)

Events at the Show

Wednesday, April 24, 2019  
4:00 p.m. - 5:30 p.m. Business Exchange Grand Opening Reception
Thursday, April 25, 2019  
10:00 a.m. - 12:00 p.m. Business Exchange Open
12:00 p.m. - 1:30 p.m. Lunch with Attendees
1:30 p.m. - 3:00 p.m. Business Exchange Open
Dessert Reception

Optional Events

Putting Fore a Purpose Golf Tournament
Tuesday, April 23, 2019
Location: TBD $175
Recognition Dinner & Party
Thursday evening
Location: Salon A-C
(Austin Hilton)
Lunch with Attendees
Location: Governor's Ballroom Free (ticket required)


Booth Tear Down

Early dismantling is disruptive to the exhibit show. Therefore, exhibitors may not pack, tear down, or remove any portion of the exhibit prior to the official closing which is at 3:30 p.m. An early dismantle fee of $500 will be charged to any exhibitor Cornerstone determines to have begun packing and/or dismantling any portion of their exhibit prior to show closing. Failure to pay the assessed fine will result in losing their priority status in the next exhibit and exhibitor may be refused the opportunity to exhibit the following year.

Shipping Information

Exhibitor is responsible for shipping arrangements.

Further instructions are provided in the Freeman Decorator Kit sent to you via email after receipt of signed contract and payment.

Exhibit Contract

Company name, address and website as listed in conference program.
Exhibiting Company 
Billing Address 
City, State, Zip 
Phone (xxx) xxx-xxxx 
Use description from:

  • 50 word max
  • We reserve the right to edit for length, style and space.
  • Revisions accepted through March 15.
Company Description 
If name different from above (for internal reference only)
Parent Company  
Billing Address 
Main Phone (xxx) xxx-xxxx 
Direct correspondence relating to the 2019 Cornerstone Annual Meeting & Expo to:
Primary Contact 
Phone (xxx) xxx-xxxx 
Phone is:

Fax (xxx) xxx-xxxx  
Fax is:

Preferred Booth Location
First Booth Choice 
Second Booth Choice 
Third Booth Choice 
List exhibitors you would prefer not to be placed by: